Facilities Supervisor

Qualifications & experience required

  • Matric
  • Facilities Management diploma or certificate beneficial
  • 3+ years of experience in leading a facilities management team with demonstrated ability to work cross functionally
  • Well-versed in technical/engineering operations and facilities management best practices
  • Knowledge of basic accounting and finance principles
Employment Type: Permanent
Job Role: Facilities Management
Location: Corlett Drive, Melrose
Benefits: Medical Aid and Provident Fund
Joining Date: Immediate
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Key Deliverables

  • Property management
  • Tenant Management
  • Safety and Security Management
  • Maintenance
  • Access & Visitor Management

Duties & Responsibilities

Property Management

  • Oversee the day-to-day upkeep of the property’s facilities and utilities, such as structures, HVAC systems, plumbing, appliances, furniture, landscaping, and energy management
    (incl. the generator)
  • Maintain stock levels within budget
  • Ensure that the property meet government regulations and environmental, health and security standards
  • Ensure that building plans and drawings are up to date and stored accordingly
  • Maintain the equipment used for maintenance purposes
  • Oversee the maintenance of common areas of the property (this includes but is not limited to cleaning, carpet repair, wall coverings, ceilings, and lighting)
  • Conduct regular inspections of the building to identify possible repairs and renovations
  • Plan and coordinate all installations (telecommunications, heat, electricity, etc.) and refurbishments;
    • Engage with third-party workers to ensure the smooth operation of the property
  • Supervise the design and maintenance of the property’s grounds and landscaping
  • Follow through on performance obligations of service providers.
  • Serve as primary contact for incident notification, investigation, and case management
  • Maintain a written log of safety inspection activities, reports, and correspondence
  • Guarantee that all work is performed in accordance with approved manuals, internal policies and procedures, contract documents, and best industry practices
  • Oversee the maintenance of all security-related equipment (ex. Biometric systems)
  • Safeguard the property and grounds from damage or loss
  • Onboard and removal of tenants in line with lease agreement and rules of the building
  • Ensure rules are adhered to with regards to visitors to the building

Tenant Management

  • Ensure that vacant spaces are clean and in a showable condition
  • Receive and deal with tenant feedback related to property management and maintenance
  • Show property to prospective tenants, discuss leasing and occupancy terms, and collect fees
  • Oversee all tenant-related admin such as contracts
  • Receive and deal accordingly with all service requests from tenants

General Duties and Responsibilities

  • Maintain ongoing communication with contractors, clients, and team
  • Deal with any budgeting and documentation related to managing the property
  • Participates in team meetings and provides regular on-site project presence
  • Report on the status of projects to business leaders
  • Keep current on all the necessary licenses, permits, and certifications required by company policy
  • Respond to emergency maintenance situations
  • Ensure the most cost-effective materials and labour rates without compromising quality
  • Manage parking reservations and requests
  • Oversee the maintenance of parking bays
  • Creating reports on maintenance, repairs, safety, and other occurrences for supervisors and other relevant staff
  • Review utility consumption and strive to minimize costs
  • Ability to read and interpret work from drawings, written work orders, sketches, blueprints, and technical manuals
  • After-hours availability via cell phone for emergency incidents to be resolved

Skills & Traits

The following skills and behavioural traits will be required from the successful candidate:

The following skills and behavioural traits will be required from the successful candidate:

  • Deadline driven
  • Ability to work well under pressure
  • Excellent verbal and written communication
  • Good interpersonal skills
  • Be able to work as a team and independent
  • Keep confidentiality essential
  • Ability to work on multiple tasks
  • Ability to establish and maintain good working relationships
  • Excellent time management
  • High sense of urgency
  • Reliable
  • Good attention to detail
  • Ability to problem solve
  • Must have own reliable vehicle
  • Accuracy of work
  • Good client relations
  • Highly resilient
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