Key Deliverables

• Property management
• Tenant Management
• Safety and Security Management
• Maintenance
• Access & Visitor Management

Duties & Responsibilities

Property Management

• Oversee the day-to-day upkeep of the property’s facilities and utilities, such as structures, HVAC systems, plumbing, appliances, furniture, landscaping, and energy management
  (incl. the generator)
• Maintain stock levels within budget
• Ensure that the property meet government regulations and environmental, health and security standards
• Ensure that building plans and drawings are up to date and stored accordingly
• Maintain the equipment used for maintenance purposes
• Oversee the maintenance of common areas of the property (this includes but is not limited to cleaning, carpet repair, wall coverings, ceilings, and lighting)
• Conduct regular inspections of the building to identify possible repairs and renovations
• Plan and coordinate all installations (telecommunications, heat, electricity, etc.) and refurbishments;
  • Engage with third-party workers to ensure the smooth operation of the property
• Supervise the design and maintenance of the property’s grounds and landscaping
• Follow through on performance obligations of service providers.
• Serve as primary contact for incident notification, investigation, and case management
• Maintain a written log of safety inspection activities, reports, and correspondence
• Guarantee that all work is performed in accordance with approved manuals, internal policies and procedures, contract documents, and best industry practices
• Oversee the maintenance of all security-related equipment (ex. Biometric systems)
• Safeguard the property and grounds from damage or loss
• Onboard and removal of tenants in line with lease agreement and rules of the building
• Ensure rules are adhered to with regards to visitors to the building

Tenant Management

• Ensure that vacant spaces are clean and in a showable condition
• Receive and deal with tenant feedback related to property management and maintenance
• Show property to prospective tenants, discuss leasing and occupancy terms, and collect fees
• Oversee all tenant-related admin such as contracts
• Receive and deal accordingly with all service requests from tenants

General Duties and Responsibilities

• Maintain ongoing communication with contractors, clients, and team
• Deal with any budgeting and documentation related to managing the property
• Participates in team meetings and provides regular on-site project presence
• Report on the status of projects to business leaders
• Keep current on all the necessary licenses, permits, and certifications required by company policy
• Respond to emergency maintenance situations
• Ensure the most cost-effective materials and labour rates without compromising quality
• Manage parking reservations and requests
• Oversee the maintenance of parking bays
• Creating reports on maintenance, repairs, safety, and other occurrences for supervisors and other relevant staff
• Review utility consumption and strive to minimize costs
• Ability to read and interpret work from drawings, written work orders, sketches, blueprints, and technical manuals
• After-hours availability via cell phone for emergency incidents to be resolved

Skills & Traits

The following skills and behavioural traits will be required from the successful candidate:

The following skills and behavioural traits will be required from the successful candidate:

• Deadline driven
• Ability to work well under pressure
• Excellent verbal and written communication
• Good interpersonal skills
• Be able to work as a team and independent
• Keep confidentiality essential
• Ability to work on multiple tasks
• Ability to establish and maintain good working relationships
• Excellent time management
• High sense of urgency
• Reliable
• Good attention to detail
• Ability to problem solve
• Must have own reliable vehicle
• Accuracy of work
• Good client relations
• Highly resilient